English – Jem Solutions Engagement Letter
Thank you for choosing Jem Solutions to assist you with filing your taxes. This letter confirms the terms of the engagement and outlines the nature and extent of the services we will provide.
We will prepare your federal and state* income tax returns (*if applicable). We will depend on you to provide the information we need to prepare complete and accurate returns. We may ask you to clarify some items but will not audit or otherwise verify the data you submit. The enclosed Questionnaire/Organizer is to help you collect the data required for your return. The Questionnaire/Organizer will help you avoid overlooking important information. By using it, you will contribute to the efficient preparation of your returns and help minimize the cost of our services.
We will perform accounting services only as needed to prepare your tax returns. Our work will not include procedures to find defalcations or other irregularities. Accordingly, our engagement should not be relied upon to disclose errors, fraud, or other illegal acts, though it may be necessary for you to clarify some of the information you submit. We will inform you of any material errors, fraud, or other illegal acts we discover.
The law imposes penalties when taxpayers underestimate their tax liability. Call us if you have concerns about such penalties.
Should we encounter instances of unclear tax law, or of potential conflicts in the interpretation of the law, we will outline the reasonable courses of action and the risks and consequences of each. We will ultimately adopt, on your behalf, the alternative you select. Moreover, we cannot be responsible for issues arising from any income, expenses or other information not provided to us at the time of tax preparation or prior to the filing of your returns.
The charges for our services are on a "per-form" basis with references to time spent by our professional staff to perform the work, and costs incurred for related supplies and expenses, including copy charges, long distance phone charges and computer processing charges. You will be given a full breakdown with the total of Tax Preparation charges and Refund Advance Fees (If applied and approved) before the return is submitted. PLEASE NOTE: If you change your mind and choose not to allow us to file your return and we have fully completed it, there will be a charge of $75.00 that will be due immediately. Should a situation arise where services have been rendered but payment is not received and our firm is forced to or elects to seek legal assistance to collect fees due to us, you may be asked to reimburse our firm for the legal costs to collect any outstanding balance due.
Also please note that an additional fee of one hundred and fifty dollars ($150) may be applied to certain accounts that begin the preparation process after September 25th each year. This fee is to cover the additional labor and administrative costs that arise when beginning a tax return so close to a terminal filing deadline. Should arrangements in writing have been made prior to September 25th or should arrangements have been made in writing with Jem Solutions at any time, this fee may be waived upon request.
We also have fees based on the time required to help in other tax situations, which is billed at standard billing rates plus out-of-pocket expenses. Invoices are due and payable upon presentation unless you have opted to have your preparation fee taken from your Tax Refund. All accounts that had their tax preparation fees requested to be taken from their refund and end up not getting funded (due to audit, offset, mailed check from the IRS, or other circumstances) will become due within 30 days, with interest charges applied as permitted by state law.
Please note that this engagement, and this firm's services, include but are not limited to general and annual income tax related services. Unless specifically requested by you and agreed upon in writing, we do not provide any services related to payroll tax, sales tax, excise tax, and personal or real property tax. Nor can we be relied upon to determine or report your compliance, or lack thereof, with any Federal, State, or Local business-related laws, health care or human resources regulations, retirement plan compliance or any business, property, or professional permitting/licensing.
We will return your original records to you at the end of this engagement if you have provided original records to us. You should retain all documents, canceled checks and other data that form the basis of income and deductions and other tax return forms, schedules, elections and disclosures. Such documents include but are not limited to, proper records to support deductions claimed for meals, entertainment, travel, business gifts, charitable contributions, and vehicle use (if applicable), as well as bank and credit card statements. These records will be necessary to prove the accuracy and completeness of the returns to taxing authorities, should your returns be selected for examination. We recommend keeping all documents and copies of your returns for a minimum of five years after you file your tax returns or after their due date, whichever is later.
Upon completion of your returns and after you have paid your tax preparation fees (or agreed to have them taken from your refund), we will provide you with a copy of your returns as well as the e-file signature authorizations and any applicable payment vouchers to complete your tax filing. You should review the completed returns carefully. If you see anything that requires changing, please bring it to our attention immediately and we will either explain the matter to you or correct it without delay and provide you with new, corrected copies. If you are satisfied with the returns and see no issues, please sign, and date the e-file signature authorizations and return them to this office immediately. Please note that all taxing authorities prohibit us from transmitting your tax returns without signed authorization from you. Please also note that if your returns cannot be e-filed, we will provide you with paper copies to sign and mail to the taxing authorities.
By signing this engagement, you are agreeing to compensate Jem Solutions for services you have requested. In the event you terminate the engagement prior to the completion of your tax accounting work, Jem Solutions reserves the right to invoice you for any out-of-pocket expenses, time at our hourly rate, or other expenses that were incurred during this engagement. If you sought in-person consultation services, received advisory services by phone or email, sought representation work or received any tax accounting services, by signing this engagement letter you are agreeing to compensate Jem Solutions for these services, even if you terminated the engagement prior to our firm completing the work requested or required.
Please be advised that if you receive any correspondence from a taxing authority that pertains to a tax return prepared by this firm, we will be happy to address this matter on your behalf. Included in the cost of your tax preparation is 30 minutes of correspondence work per tax year at no additional charge. If the matter requires more than 30 minutes, each additional hour will be billed at $150. If the correspondence is due to an error by our office, no charge will apply. A $50 handling fee applies for assistance in other cases.
Audit/examination representation is not included in the tax preparation fee and is considered a separate engagement. Audit Protection may be purchased for $49.95.
Jem Solutions takes your privacy and personal information very seriously. We will safeguard your data and never sell or disclose it outside the firm. Occasionally, we may use your information internally for non-tax purposes (such as newsletters or greetings). By signing, you consent to this limited use.
To combat identity theft and ensure returns filed by our firm are accurate, Jem Solutions reserves the right to request certain documents (e.g., government-issued photo ID, Social Security cards, birth certificates, immigration documents). This protects you, your spouse, and dependents.
If you agree with the terms of our engagement as described in this letter, please sign below. By signing and giving us your income tax information, you expressly agree to the terms of this engagement letter.
Thank you for putting your trust in Jem Solutions. We look forward to a long and mutually satisfying relationship.
Warm Regards,
Jem Solutions
Español – Carta de Compromiso de Jem Solutions
Gracias por elegir a Jem Solutions para ayudarle con la presentación de sus impuestos. Esta carta confirma los términos del compromiso y describe la naturaleza y el alcance de los servicios que brindaremos.
Prepararemos sus declaraciones de impuestos federales y estatales* (*si corresponde). Dependeremos de que usted nos proporcione la información necesaria para preparar declaraciones completas y precisas. Podemos pedirle que aclare algunos elementos, pero no auditaremos ni verificaremos los datos que nos entregue. El Cuestionario/Organizador adjunto le ayudará a recopilar los datos requeridos y evitar omitir información importante. Al usarlo, contribuirá a la preparación eficiente de sus declaraciones y ayudará a minimizar el costo de nuestros servicios.
Prestaremos servicios de contabilidad solo en la medida necesaria para preparar sus declaraciones. Nuestro trabajo no incluirá procedimientos para descubrir fraudes u otras irregularidades. No debe confiar en este compromiso para revelar errores, fraudes o actos ilegales, aunque puede ser necesario que aclare cierta información que nos entregue. Le informaremos sobre cualquier error material, fraude o acto ilegal que descubramos.
La ley impone sanciones cuando los contribuyentes subestiman su obligación tributaria. Llámenos si tiene inquietudes al respecto.
Si encontramos leyes tributarias poco claras o interpretaciones en conflicto, le explicaremos las opciones razonables, sus riesgos y consecuencias. Finalmente, adoptaremos, en su nombre, la alternativa que usted seleccione. No obstante, no podemos ser responsables de problemas derivados de ingresos, gastos u otra información no proporcionada a tiempo para la preparación de su declaración.
Los cargos por nuestros servicios son por formulario, considerando el tiempo empleado por nuestro personal profesional y los costos relacionados, como copias, llamadas telefónicas de larga distancia y procesamiento informático. Se le dará un desglose completo con el total de los honorarios de preparación de impuestos y cargos por anticipos de reembolso (si aplican y se aprueban) antes de enviar la declaración. NOTA: Si cambia de opinión y decide no permitirnos presentar su declaración después de haberla completado, habrá un cargo inmediato de $75.00. Si se han prestado servicios y no se recibe el pago, y debemos buscar asistencia legal, usted deberá reembolsar los costos legales incurridos.
Además, se aplicará una tarifa adicional de $150 a las cuentas que inicien el proceso de preparación después del 25 de septiembre de cada año. Esta tarifa cubre los costos laborales y administrativos adicionales. Si existen arreglos escritos con Jem Solutions antes del 25 de septiembre, esta tarifa puede ser eximida.
También tenemos tarifas basadas en el tiempo requerido para otros asuntos tributarios, facturadas a tarifas estándar más gastos adicionales. Las facturas vencen al momento de su presentación, a menos que haya optado por deducir los honorarios de su reembolso. Si solicitó que sus honorarios se dedujeran de su reembolso pero no se financiaron (debido a auditoría, compensación, cheque enviado por el IRS u otra situación), los honorarios serán exigibles dentro de 30 días, con cargos por intereses según lo permita la ley estatal.
Este compromiso incluye solo servicios de impuestos sobre la renta. No incluye impuestos de nómina, ventas, consumo o propiedad, a menos que lo solicite por escrito y sea acordado. Tampoco evaluamos su cumplimiento con leyes laborales, de salud, jubilación o licencias.
Le devolveremos sus documentos originales al final del compromiso. Debe conservar todos los documentos, cheques cancelados y datos que respalden ingresos y deducciones. Recomendamos conservarlos por un mínimo de cinco años.
Al completar sus declaraciones y pagar los honorios (o acordar deducirlos de su reembolso), le daremos copia de sus declaraciones, autorizaciones de firma electrónica y comprobantes de pago aplicables. Revise sus declaraciones cuidadosamente. Si requieren corrección, notifíquenos de inmediato. Si no hay cambios, firme y devuelva las autorizaciones para transmitirlas. Si no pueden enviarse electrónicamente, le entregaremos copias en papel.
Al firmar este compromiso, usted acepta compensar a Jem Solutions por los servicios solicitados. Si termina el compromiso antes de finalizar el trabajo, Jem Solutions se reserva el derecho de facturarle por gastos, tiempo y servicios ya prestados.
Si recibe correspondencia de una autoridad fiscal sobre una declaración preparada por nosotros, la atenderemos. Incluimos 30 minutos de trabajo por correspondencia sin costo. Tiempo adicional se cobrará a $150/hora. Si el asunto fue causado por error nuestro, no habrá cargo. En otros casos, se aplicará un cargo de manejo de $50.
La representación en auditorías no está incluida en los honorarios de preparación. Puede optar por adquirir Protección de Auditoría por $49.95.
Jem Solutions protege su privacidad. Nunca venderemos ni divulgaremos su información fuera de la firma. En ocasiones, podremos usarla para fines internos (como enviar boletines, tarjetas de temporada o saludos). Al firmar, usted acepta este uso limitado.
Para combatir el robo de identidad, Jem Solutions puede solicitar ciertos documentos (identificación con foto, tarjetas del Seguro Social, actas de nacimiento o documentos migratorios) como condición de servicio.
Si está de acuerdo con estos términos, por favor firme abajo. Al firmar y entregarnos su información tributaria, acepta expresamente los términos de esta carta de compromiso.
Gracias por confiar en Jem Solutions. Esperamos una relación larga y satisfactoria.
Atentamente,
Jem Solutions